RM OF SHELL RIVER
July 24

Home Jan 24 Feb 14 Feb 28 Mar 13 Mar 27 Special Meeting Apr 3 April 13 April 27 Special Meeting Apr 30 May 8 May 22 June12 June 26 July 10 July 24 Aug 14 Aug 28 Sept 11 Sep 25 Oct 11, 2012

Council meets every second and fourth Tuesday of each month in the Shell River Office Council Chambers, 213 - 2nd Avenue NW, Roblin. Meetings start at 1:30 PM for November to April and at 7:30 AM for May to October. The time changes are to accommodate council members during busy farm seasons (i.e. seeding, haying, harvest). Our latest set of minutes are shown below. If you see anything in them that you would like to comment on, please email us at shellrvr@mts.net. We keep one years minutes on the website. If you need to look for anything further back than that, please stop by the office and we'll be happy to let you look through the minute books.

RURAL MUNICIPALITY OF SHELL RIVER

                                                                                         

Minutes of the regular meeting of Council of the RM of Shell River held Tuesday,

July 24, 2012 in the Council Chambers of the municipal office.

PRESENT:  Reeve – Albert Nabe

                   Councillors - Louise Smigelsky, Doug Cranwell,

                   Joe Senderewich, Jack Lenderbeck, Craig Mohr

Chief Administrative Officer – Dione Cherneski

CALL TO ORDER:  Meeting called to order at 7:31 AM

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#301-12 Mohr/Lenderbeck: BE IT RESOLVED THAT the agenda for the regular meeting of July 24, 2012 be adopted as amended by: Adding: Committees of Council: 1. Legislative and Finance (a); Former LGD Ad Hoc Group July 19/12 Resolution, 2. Public Works and Equipment (c) 9:30 AM – Dennis Beck/Transportation Update, 7. Emergency Measures (b) Request for Agreement and Payment of Emergency Services Coordinator; Unfinished Business: 4. Notice of Motion: Resolution Nos. 428-11 and 429-11; COMMUNICATIONS/CORRESPONDENCE:  7. Joint Municipal Letter RE: Manitoba Hydro Office/Local Jobs; Coming Events: July 30 to Aug 10 – Employee Holidays (DB)         Carried 6/0

MINUTES:    Regular Meeting of July 10, 2012

                    Special Telecommunication Meeting of July 11, 2012

                    Special Telecommunication Meeting of July 13, 2012

#302-12 Smigelsky/Cranwell: BE IT RESOLVED THAT the minutes of the regular meeting held July 10, 2012 be adopted as presented.          Carried 6/0

In accordance with the requirements of Subsection 5(3) of The Municipal Council Conflict of Interest Act, Reeve Nabe disclosed an interest as an owner of an affected property in the matter discussed at the special meeting held July 11, 2012 and also abstained from voting on the following resolution because of his absence.

In accordance with the requirements of Subsection 5(3) of The Municipal Council Conflict of Interest Act, Councillor Lenderbeck disclosed an interest as a lessee of an affected property in the matter discussed at the special meeting held July 11, 2012 and also abstained from voting on the following resolution because of his absence.

#303-12 Mohr/Smigelsky: BE IT RESOLVED THAT the minutes of the special telecommunication meeting held July 11, 2012 be adopted as presented.         Carried 4/0

#304-12 Senderewich/Smigelsky: BE IT RESOLVED THAT the minutes of the special telecommunication meeting held July 13, 2012 be adopted as presented.         Carried 6/0

FINANCES:   June 30th Bank Balances

Accounts Payable

Unaudited Financial Statement to June 30, 2012

#305-12 Lenderbeck/Cranwell: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment in the amount of $63,313.19, cheques #16032 to #16081. Carried 6/0

#306-12 Senderewich/Mohr: BE IT RESOLVED THAT the unaudited financial statements dated June 30, 2012 be adopted as presented.             Carried 6/0

REPORTS:

Boards & Commissions:

1.   AMM

      (a)   July 11 News Bulletin; Member Advisory: Long Term Infrastructure Plan

      (b)   2013 JDM Hosts/Recommendations and Requirements

2.   Roblin Planning District

(a)  Report on July 20 Meeting; June 21 Minutes; Financial Report; Permits

(b)  Audited Financial Statements   

3.    S.A.V.E.D.

(a)  Report on July 19 Meeting; June 22 Minutes; Copies of Correspondence

(b)  Copies of Letters to Ministers re Assiniboine Valley Flood; Flood News

4.    Recreation Commission

      (a)  GST Audit

5.    Chamber of Commerce

      (a)  Report on July 11 Meeting; Revenue & Expense Comparison; June Financial Statement

      (b)  Parade Theme “Fancy Hats”; Volunteers needed for Fair Dance

6.    Roblin & District Clinic Board Inc.

      (a)  Report on July 18 Meeting

      (b)  1/3 Share Board Member Liability Insurance

7.    Economic Development

      (a)  Town applied for Corporate Visa Card for EDO ($1,000 Credit Limit)

8.    Lake of the Prairies Conservation District

      (a)  July 12 Managers Report

 

#307-12 Mohr/Lenderbeck: BE IT RESOLVED THAT the Roblin Planning District Audited Financial Statements for the year ended December 31, 2011 as prepared by Sensus be accepted as presented.           Carried 6/0

#308-12 Mohr/Lenderbeck: BE IT RESOLVED THAT Council of the RM of Shell River agree to pay 1/3 share of the cost for the Roblin Clinic Board member liability insurance at a cost of $390.00.           Carried 6/0  

Committees of Council:

1.  Legislative and Finance

     (a)   Report on July 19 Meetings, Agenda and Questions/re Ad-hoc and Main Market

             and 50/50 Roads Working Group; Copy of Greg Tramley email; 2 charts;

             Former LGD Ad Hoc Group July 19/12 Resolution 

     (b)   Gas Tax Report and Independent Auditors’ Report

     (c)    Gas Tax Payment Received ($33,265.95)

2.  Public Works and Equipment

     (a)   Manitoba Hydro Electric Service Agreement for SE 10-26-28 W  

     (b)   Licence to Construct Water Control Works at Various Locations 

     (c)    9:30 AM – Dennis Beck/Transportation Update

3.  Environmental Health

     (a)   Alternate Lagoon Location/MWSB-Possible Monies available for continued studies

     (b)   Ratepayer suggestion for possible location

4.  Weed Control

     (a)   Pesticide Use Permit Application

     (b)   Receipt of Cosmetic Pesticides Questionnaire

5.  Protective Services

     (a)   RSRFR/Request for funds from Fire Equipment Reserve Fund

     (b)   Report on Prairie Mountain Health Stakeholder Meeting

6.  Safety Committee

     (a)   Orientation Program for Summer and Seasonal Employees

7.  Emergency Measures

     (a)   Report on Joint Meeting with Town of Roblin re Water and Drainage Issues

     (b)   Request for Agreement and Payment of Emergency Services Coordinator

 

#309-12 Smigelsky/Lenderbeck: BE IT RESOLVED THAT the Reeve and CAO be authorized to sign the Licence to Construct Water Control Works for various locations on behalf of the RM of Shell River.         Carried 6/0

HEARINGS:  9:00 AM – Public Hearing C-74-2012-182 on SE 29-25-28 (Keown)

                    9:10 AM – Public Hearing V-81-2012-182 on SW 9-25-28 Lot 1 Plan 27361(Eftoda)

#310-12 Smigelsky/Lenderbeck: BE IT RESOLVED THAT the Council meeting adjourns to go into the Public Hearings for Conditional Use Hearing C-74-2012-182 and Variation Use Hearing V-81-2012-182.         Carried 6/0

#311-12 Cranwell/Smigelsky: BE IT RESOLVED THAT the Public Hearing adjourns, time being 9:12 AM and the regular meeting resume.                      Carried 6/0

#312-12 Cranwell/Mohr: WHEREAS application C-74-2012-182 has been made for a Conditional Use on SE 29-25-28 to allow for the expansion of an existing feedlot from 500 heat to 675 head in an AG-Agricultural Zone in the RM of Shell River; AND WHEREAS there were no objectors; THEREFORE BE IT RESOLVED THAT Council approves of the Conditional Use; FURTHERMORE THAT all other necessary municipal and provincial government regulations must be approved and complied with.          Carried 6/0

#313-12 Smigelsky/Senderewich: WHEREAS application V-81-2012-182 has been made for a Variation Use on SW 9-25-28, being Lot 1 Plan 27361, to vary the side setback from 125 feet to 80 feet to allow for the placement of a detached garage in an AG-Agriculture Zone in the RM of Shell River; AND WHEREAS there were no objectors; THEREFORE BE IT RESOLVED THAT Council approves of the Variation Use; FURTHERMORE THAT all other necessary municipal and provincial government regulations must be approved and complied with.      Carried 6/0

#314-12 Smigelsky/Lenderbeck: WHEREAS Resolution No. 299-12 to proceed with the standalone lagoon has been defeated due to time constraints for funding and construction completion; THEREFORE BE IT RESOLVED THAT Council of the RM of Shell River continue with the plans for an alternate, suitable location for a standalone lagoon; AND FURTHER THAT Council request funds, if available, from Manitoba Water Services Board for continued studies.         Carried 5/1

#315-12 Smigelsky/Senderewich: WHEREAS the Roblin, Shell River Fire & Rescue department has advised that Unit #4 (GMC Sierra Short Box) requires motor repairs; AND WHEREAS there are funds available in the Fire Equipment Reserve Fund (jointly held with the Town of Roblin) to cover the cost of this repair; THERFORE BE IT RESOLVED THAT the RM of Shell River approves Roblin, Shell River Fire & Rescue’s request to repair the motor at a total cost of $4,161.46 ($4,355.93 less $194.47 GST) with funds from the Fire Equipment Reserve.        Carried 6/0

BY-LAWS:    N/A

UNFINISHED BUSINESS: 

1.  Municipal Office Roof Repair; Quote Received from Harry Brazeau

2.  RM Land Leases

3.  Outstanding Invoices/CT Holdings Ltd. and 101028717 Saskatchewan Ltd.

4.  Notice of Motion: Resolution Nos. 428-11 and 429-11

#316-12

#317-12 Cranwell/Mohr: WHEREAS Section 8.6 of Shell River’s Procedural By-law #8-11 states that the council shall observe a curfew whereby the item on the agenda under discussion four hours after the start of the meeting will be the last item dealt with on that day unless by majority vote the council decides to extend the time of adjournment; AND WHEREAS we have reached that four hour limit on Item #3 Unfinished Business; NOW THEREFORE BE IT RESOLVED THAT a ½ hour extension be allowed.         Carried 5/1

#318-12 Smigelsky/Senderewich: WHEREAS Resolution No. 428-11 was defeated on December 6, 2011 and reads as follows:

“WHEREAS Crown Lands & Property Agency has circulated Lands Branch Application Type &

Number GP 65793 for a yardsite and private garden;

THERFORE BE IT RESOLVED THAT the RM of Shell River hereby supports the approval of the

permit application for a yardsite and private garden on Pt. NW 1-30-29 AW at Tees Lake.”

AND WHEREAS members of Council wanted to revisit the issues; THERFORE BE IT RESOLVED THAT the Council of the RM of Shell River hereby rescinds Resolution No. 428-11.          Carried 6/0

#319-12 Mohr/Lenderbeck: WHEREAS Resolution No. 429-11 was defeated on December 6, 2011 and reads as follows:

“WHEREAS Crown Lands & Property Agency has circulated Lands Branch Application Type &

Number GP 65794 for a yardsite;

THERFORE BE IT RESOLVED THAT the RM of Shell River hereby supports the approval of the

permit application for a yardsite on Pt. NW 2-30-29 AW at Tees Lake.”

AND WHEREAS members of Council wanted to revisit the issues; THERFORE BE IT RESOLVED THAT the Council of the RM of Shell River hereby rescinds Resolution No. 429-11.        Carried 6/0

#320-12 Cranwell/Senderewich: WHEREAS Crown Lands & Property Agency has circulated Lands Branch Application Type & Number GP 65794 for a yardsite; THERFORE BE IT RESOLVED THAT the RM of Shell River hereby supports the approval of the permit application for a yardsite on Pt. NW 2-30-29 AW at Tees Lake as long as Mrs. Helen Gauvin resides there.         Carried 6/0

#321-12 Mohr/Smigelsky: WHEREAS Crown Lands & Property Agency has circulated Lands Branch Application Type & Number GP 65793 for a yardsite and private garden; THERFORE BE IT RESOLVED THAT the RM of Shell River hereby supports the approval of the permit application for a yardsite and private garden on Pt. NW 1-30-29 AW at Tees Lake as long as Mrs. Helen Gauvin resides there.    Carried 6/0

NEW BUSINESS:

1.  Cancelling outstanding A/R

2.  Deer Park Cemetery Plots

3.  Employee Farwell Gift  

4.  Roblin Golf & Country Club/2012 Golf Tournament Donations

5.  Statistics Canada/2011 Census Block Maps

6.  Annual Ag Society Grant Request

7.  Request Dust Control on PRs 283 & 592

 

#322-12 Lenderbeck/Mohr: WHEREAS there is an outstanding invoice that the RM deems uncollectible; THEREFORE BE IT RESOLVED THAT the following account be cancelled:

Matthew Paul    Invoice #5145   June 14/11        $25.00 (tipping fees- building materials)

Carried 6/0

#323-12 Mohr/Smigelsky: BE IT RESOLVED THAT Council approve the purchase of a Farwell gift for Jennifer Neuhofer not to exceed $100.00.                    Carried 6/0

#324-12 Smigelsky/Mohr: BE IT RESOLVED THAT Council of the RM of Shell River support the 2012 Moonshine Daze Men’s Open and Ladies’ Open Golf Tournaments by donating $50.00.       Carried 6/0

#325-12 Smigelsky/Cranwell: BE IT RESOLVED THAT Council of the RM of Shell River support the Roblin Agricultural Society by donating $500.00 to the annual fair.         Carried 6/0

#326-12 Smigelsky/Lenderbeck: WHEREAS the hill on Highway No. 83 South of Roblin at Asessippi has slid and is closed to all traffic; AND WHEREAS this closure increased regular vehicle traffic on PR’s 592 and 583 in the RM of Shell River; AND WHEREAS the excessive amount of dust and traffic is making the area hazardous and unsafe; 

THEREFORE BE IT RESOLVED THAT Council request MIT to provide dust control free of charge at the yard sites and intersections on PR 592 and PR 583.          Carried 6/0

COMMUNICATIONS/CORRESPONDENCE:

From                                                                                        Subject

1.   FCM                                                                       - President’s Corner

                                                                                    - News Week of July 9 & 16

                                                                                    - New federal wastewater regulations launch

2.   Manitoba Health                                                      - Heat and Your Health Fact Sheet

                                                                                    - News Release/West Nile Update #1

3.   Investors Group                                                      Great-West Life and Manulife Insurance

4.   FIPPA                                                                    Invitation to October Session – Oct.3 @ Winnipeg

5.   Flood Recovery Team                                             Russell & Dauphin Flood Task Force Open Houses

6.   AMM                                                                      Amber Jubilee Ninebark Shrub Offer

7.   Joint Municipal Letter                                              RE: Manitoba Hydro Office/Local Jobs

                                                           

COUNCILLORS & CAO PRIVILEGES:

NOTICE OF MOTION:

ADJOURN:

#327-12 Lenderbeck/Mohr: BE IT RESOLVED THAT we hereby adjourn at 12:12PM, with the next regular meeting to be held August 14, 2012 at 7:30 AM.          Carried 6/0

Coming Events:          

July 30 to Aug 10 – Employee Holidays (DB)

August 14 – Council Meeting @ 7:30 AM