RM OF SHELL RIVER
Sep 25

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Council meets every second and fourth Tuesday of each month in the Shell River Office Council Chambers, 213 - 2nd Avenue NW, Roblin. Meetings start at 1:30 PM for November to April and at 7:30 AM for May to October. The time changes are to accommodate council members during busy farm seasons (i.e. seeding, haying, harvest). Our latest set of minutes are shown below. If you see anything in them that you would like to comment on, please email us at shellrvr@mts.net. We keep one years minutes on the website. If you need to look for anything further back than that, please stop by the office and we'll be happy to let you look through the minute books.

RURAL MUNICIPALITY OF SHELL RIVER

Minutes of the regular meeting of Council of the RM of Shell River held Tuesday,

September 25, 2012 in the Council Chambers of the municipal office.

 

PRESENT:   Reeve – Albert Nabe

                    Councillors - Louise Smigelsky, Doug Cranwell, Joe Senderewich, Jack Lenderbeck, Craig Mohr

Chief Administrative Officer – Dione Cherneski

 CALL TO ORDER:  Meeting called to order at 7:31 AM

ADOPTION OF AGENDA:  Adopt agenda as presented or amended

#379-12 Mohr/Lenderbeck:  BE IT RESOLVED THAT the agenda for the regular meeting of September 25, 2012 be adopted as amended by: Adding: Unfinished Business: 2.  RM of Park/Land Title Transfer; Boards and Commissions: 2.  Recreation Commission (c corrected to b and d corrected to c) (b); Aug. Minutes; Comparative Income Statement; Aug. Reconciliation and Balance Sheet, 3.  Roblin/Shell River Economic Development, (c) Report on Sept.24 Meeting; Financials/Expenses; Aug.31 EDO Report; Aug 2 and Sept.6 Immigration Services Reports; Cultural Fest 2011 & 2012 Financials, 8.  Parkland Tourism (a) Sept.27 Agenda; May 31 Minutes; Committees of Council: 1. Public Works and Equipment (b)  MB Conservation and Water Stewardship re SW 18-29-28W, 4. Protective Services (c)  RSRFR/Request for funds from Fire Equipment Reserve Fund; Communications/Correspondence: 9. MIT Copy of Highway Traffic Board Permit Approved        Carried 6/0

MINUTES:    Regular Meeting of September 11, 2012

#380-12 Smigelsky/Cranwell: BE IT RESOLVED THAT the minutes of the regular meeting held September 11, 2012 be adopted as presented.           Carried 6/0

DELEGATIONS: N/A        

FINANCES:

          Accounts Payable

Unaudited Financial Statement to August 31, 2012

Draft 2011 Audited Financial Statements

#381-12 Lenderbeck/Cranwell: WHEREAS the Finance Committee has reviewed the list of accounts; NOW THEREFORE BE IT RESOLVED THAT the accounts are approved for payment in the amount of $35,485.79, cheques #16210 to #16246.    Carried 6/0

#382-12 Senderewich/Lenderbeck: BE IT RESOLVED THAT the unaudited financial statements dated August 31, 2012 be adopted as presented.          Carried 6/0

#383-12 Smigelsky/Senderewich: BE IT RESOLVED THAT the Council of the RM of Shell River hereby approve the audited financial statements and take full responsibility of the financial statements for the year ended December 31, 2011.          Carried 6/0

IN CAMERA: N/A

UNFINISHED BUSINESS:

1.  Manitoba Hydro Electric Service Agreement for SE 10-26-28 W – EXPIRED AUG.5

2.  RM of Park/Land Title Transfer

#384-12 Smigelsky/Senderewich: BE IT RESOLVED THAT Reeve Albert Nabe and CAO Dione Cherneski be authorized to sign the Transfer document on behalf of the RM of Shell River for one additional annexed property from the RM of Park.    Carried 6/0

NEW BUSINESS:

1.  Approach Application NW 32-25-28W – Friesen
2.  Change of Date for Upcoming Regular Council Meetings
3.  MEBP Administration Seminar – October 9 @ Dauphin
4.  2012 Assessment Changes
5.  Gladys Thompson/Request for Cemetery Plot Refund

6.  MMAA/100 Years of CAO Experiences – Nov.2 @ @ Brandon

#385-12 Senderewich/Mohr: WHEREAS an application to build an approach with an existing approach on NW 32-25-28W has been received by David Friesen and the application fee paid; AND WHEREAS a municipal representative has viewed the area;  THEREFORE BE IT RESOLVED THAT the Council of the RM of Shell River approves of the said application; Furthermore That all costs be the responsibility of the landowner.          Carried 6/0

#386-12 Smigelsky/Mohr: BE IT RESOLVED THAT the following regular council meetings be changed as follows:

·       October 9th meeting be changed to October 11th

·       November 27th meeting be cancelled

·       December 11th and 25th meetings be changed to December 5th & 18th

Carried 6/0

#387-12 Lenderbeck/Senderewich: BE IT RESOLVED THAT CAO Dione Cherneski and Administrative Assistant Michelle Harrison be authorized to attend the MEBP Administration Seminar on Tuesday, October 9, 2012 in Dauphin; AND FURTHER THAT expenses for same be allowed.        Carried 6/0

#388-12 Smigelsky/Lenderbeck: WHEREAS the Provincial Assessment Office in Dauphin under authority of Section 326 of the Municipal Act has made the following adjustments to the assessment and tax rolls:

Assessment Increase – Real Property

      Class 10           $4,612,700             Portioned      $2,075,780

      Class 30           $     12,800             Portioned      $       3,330

      Class 60           $      64,900            Portioned      $     42,190

     

Assessment Reductions – Real Property

      Class 10           $1,727,600             Portioned      $   777,430

      Class 30           $     57,800             Portioned      $     14,950

      Class 60           $       4,700             Portioned      $       3,050

NOW THEREFORE BE IT RESOLVED THAT the assessment and tax rolls of the RM of Shell River be amended accordingly.          Carried 6/0

#389-12 Cranwell/Senderewich: WHEREAS G. Thompson of Medicine Hat, Alberta has requested a refund of a cemetery plot purchased in September 1996 in the Robin Cemetery; AND WHEREAS the Cemetery Committee is in favor of this refund; THEREFORE BE IT RESOLVED THAT Council of the RM of Shell River approve a refund to G. Thompson of Block 111 Plot O in the amount of $130.00; AND FURTHER THAT the Cemetery Committee be responsible for the refund.  Carried 6/0

#390-12 Senderewich/Smigelsky: BE IT RESOLVED THAT CAO Dione Cherneski be authorized to attend the MMAA Seminar 100 Years of CAO Experiences – The Stories of the Century November 2, 2012 in Brandon; AND FURTHER THAT expenses for same be allowed.        Carried 6/0

BY-LAWS:    N/A

By-Law No. 8-12               To Repeal By-Law No.3/10 (1st Reading)

By-Law No. 9-12               Road Naming (1st and 2nd Readings)

#391-12 Mohr/Lenderbeck: BE IT RESOLVED THAT By-Law No. 8-12 being a by-law of the RM of Shell River to repeal By-Law No. 3/10 which provided for the expenditure and borrowing of funds for the construction of a wastewater lagoon be read a first time.

#392-12 Smigelsky/Cranwell: BE IT RESOLVED THAT By-Law No. 9-12 being a by-law for naming roads on plans registered with Dauphin Land Titles Office be read a first time.         Carried 6/0

#393-12 Senderewich/Smigelsky: BE IT RESOLVED THAT By-Law No. 9-12 be read a second time.         Carried 6/0

HEARING:    9:00 AM – Public Hearing V-109-2012-182 on NE 6-26-28 (Laliberte)

Development Officer, Tammy Leflar and property owner Teresa Laliberte attend the hearing.

#394-12 Smigelsky/Cranwell: BE IT RESOLVED THAT the regular Council meeting adjourns to go into the Public Hearing for Variation Use Hearing V-109-2012-182.

#395-12 Lenderbeck/Mohr: BE IT RESOLVED THAT the Public Hearing adjourns, time being 9:12 AM and the regular meeting resume.         Carried 6/0

#396-12 Mohr/Lenderbeck: WHEREAS application V-109-2012-182 has been made for a Variation Use on NE 6-26-28 to vary the required front setback from 50 feet to 0 feet to allow for the placement of a windbreak fence in an AG-Agriculture Zone in the RM of Shell River; AND WHEREAS there were no objectors; THEREFORE BE IT RESOLVED THAT Council approves of the Variation Use; FURTHERMORE THAT all other necessary municipal and provincial government regulations must be approved and complied with.         Carried 6/0

REPORTS:

Boards & Commissions:

1.   AMM

      (a)   Provincial Active Transportation Plan and Provincial AT Web Portal Template

      (b)   Sept. 14 News Bulletin

      (c)   Charging Up Your Leadership Skills – Nov. 26 @ Winnipeg

      (d)   Age Friendly Rural and Remote Communities and Places Public Forum

      (e)   Fire Code FAQ

2.    Recreation Commission

      (a)  8:00 AM – Patrica Boguski – Capital Project and Grant Update/Information; New Priority 2012 Capital Items 

      (b)  Report on Sept.24 Meeting; Aug. Minutes; Comparative Income Statement; Aug. Reconciliation and Balance Sheet

      (c)  Walk the Halls @ RES, Mondays and Wednesdays

3.    Roblin/Shell River Economic Development

(a)  CDD (i) Sept.12 Meeting (ii) Dec.31/11 Audited Financial Statements

(b)  David Square, Winnipeg Free Press/EDO Tour of Area for Town & Country

      (c)  Report on Sept.24 Meeting; Financials/Expenses; Aug.31 EDO Report; Aug. 2

             and Sept.6 Immigration Services Reports; Cultural Fest 2011 & 2012 Financials

4.    Roblin & District Clinic Board Inc.

      (a)  Report on Sept.19 Doctor Recruitment Meeting

5.    Roblin Planning District

      (a)  Report on Sept.20 Meeting; Aug.16 Minutes; Permits; Finances   

6.    S.A.V.E.D.

      (a)  Report on Sept. 20 Meeting; Aug.16 Minutes

7.    Chamber of Commerce

      (a)  Report on Sept.19 Meeting; Aug.8 Minutes; Aug.31 Monthly Financial Statement; Revenue & Expenses Comparison

8.    Parkland Tourism

        (a)  Sept.27 Agenda; May 31 Minutes

 

#397-12 Smigelsky/Senderewich: BE IT RESOLVED THAT all members of Council and the CAO be authorized to attend the AMM Education Session “Charging Up Your Leadership Skills” on Monday, November 26, 212 in Winnipeg; AND FURHTER THAT expenses for same be allowed.         Carried 6/0

#398-12 Lenderbeck/Senderewich: BE IT RESOLVED THAT the Roblin & District Community Foundation Development Corporation Audited Financial Statements for the year ended December 31, 2011 as prepared by Sensus be accepted as presented.

Committees of Council:

1.  Legislative and Finance

     (a)   Main Market and 50/50 Roads Funding Agreement Clarification

2.  Public Works and Equipment

     (a)   7:45 AM – Dennis Beck/Transportation Update

     (b)   MB Conservation and Water Stewardship re SW 18-29-28W

3.  Emergency Measures

     (a)   Contract for Emergency Co-ordinator Services

     (b)   Co-ordinator Request to Attend (i) Manitoba Emergency Services Conference

             Oct.11-13 @ Brandon (ii) Disaster Management Conference Nov.7-9 @ Winnipeg   

     (c)    Next Manager and Alternates Meeting – Nov.1 @ 7:00 PM, Roblin Community Centre

4.  Protective Services

     (a)   Report on Sept.15 Safer Communities Meeting

     (b)   Request from Fire Chief for temporary burning ban

     (c)    RSRFR/Request for funds from Fire Equipment Reserve Fund

5.  Environmental Health Committee   

     (a)   Report on Sept.14 Joint WDS Committee Meeting; June 15 Minutes      

 

#399-12 Senderewich/Smigelsky: THEREFORE BE IT RESOLVED THAT the Reeve and CAO sign the Contract for Emergency Co-ordinator Services Agreement between the Town of Roblin, RM of Hillsburg and Lawrie Lungal on behalf of the RM of Shell River.         Carried 6/0

#400-12 Senderewich/Smigelsky: WHEREAS Lawrie Lungal, Emergency Coordinator, is requesting permission to attend the Manitoba Emergency Services Conference October 11 – 13 in Brandon; THERFORE BE IT RESOLVED THAT the Council of the RM of Shell River agrees to allow Laurie Lungal to attend this conference on the condition that the Town of Roblin and RM of Hillsburg also support his attendance; AND THAT the costs be shared based on percentage by population of the three municipalities with Shell River’s portion being 33%.        Carried 5/1

#401-12 Smigelsky/Lenderbeck: WHEREAS Lawrie Lungal, Emergency Coordinator, is requesting permission to attend the Disaster Management Conference 2012 November 7 – 9 in Winnipeg; THERFORE BE IT RESOLVED THAT the Council of the RM of Shell River agrees to allow Laurie Lungal to attend this conference on the condition that the Town of Roblin and RM of Hillsburg also support of his attendance; AND THAT the costs be shared based on percentage by population of the three municipalities with Shell River’s portion being 33%.        Carried 6/0

#402-12 Smigelsky/Mohr: WHEREAS local Fire Chief, Tom Bowley, has made a recommendation to council to implement a temporary burning ban in the municipality due to the extremely dry conditions; THEREFORE BE IT RESOLVED THAT the RM of Shell River hereby imposes a temporary burning ban effective immediately to help minimize or prevent the risk of wildfires; FUTHERMORE THAT the public will be notified by local newspaper advertising and radio advertising on GX94 and CKDM radios.        Carried 6/0

#403-12 Lenderbeck/Mohr: WHEREAS the Roblin, Shell River Fire & Rescue department has advised that Unit #1 requires pump and transmission repairs; AND WHEREAS there are funds available in the Fire Equipment Reserve Fund (jointly held with the Town of Roblin) to cover the cost of this repair; THEREFORE BE IT RESOLVED THAT the RM of Shell River approves Roblin, Shell River Fire & Rescue’s request to repair the pump at an estimated cost of $15,000.00 to $20,000.00 with funds from the Fire Equipment Reserve.          Carried 6/0

COMMUNICATIONS/CORRESPONDENCE:

From                                                                                        Subject

1.   Robert Sopuck, MP                                     - Youth Skills Link Funding Opportunity

                                                                        - News Release/Growing Forward II

2.   G. Henry Holowchak                                   Letter to Premier Selinger re: RM of Siglunes

3.   Brennan Turner, Founder & President          Introducing FarmLead.com

4.   MB Culture, Heritage & Tourism                  Zelena Church Cairn Project

5.   MIT                                                            Highway Traffic Board Hearing-Oct.10 @ Brandon

6.   Queen’s Diamond Jubilee Medal                  Second Round of Nominations – Deadline Dec.31

7.   Wolverine Industries (2007) Ltd.                  Customized Waste Shredding Systems

8.   Shirley Kalyniuk                                          Highway #83

9.   MIT                                                            Copy of Highway Traffic Board Permit Approved

 

 

NOTICE OF MOTION:

COUNCILLORS & CAO PRIVILEGES:

ADJOURN:

#404-12 Smigelsky/Cranwell: BE IT RESOLVED THAT we hereby adjourn at 11:35 AM, with the next regular meeting to be held October 11, 2012 at 7:30 AM.

 

Coming Events:

            September 27 – LPCD Meeting

            September 27 – Parkland Tourism Meeting @ Dauphin

  October 5 – AMM Education Session @ Portage (Louise)

  October 11 – Council Meeting @ 7:30 AM